Table of contents: 


Contract Upload Audit Details in Rate Matrix
Description: 

The Rate Matrix has been enhanced to capture and display contract upload details, providing clear visibility into who uploaded the contract and when it was first added.

With this enhancement: 

  • Uploaded By and Uploaded On are captured at the time of the initial contract upload.
  • Existing Updated By and Updated On fields continue to track subsequent modifications.
  • Upload metadata remains unchanged even after later edits.
  • System-driven updates are recorded with “System” as the updater without modifying the original upload details.
  • Both upload and update information are now visible in the Rate Matrix UI.

Why This Matters: 

  • Improves traceability of rate contract origins.
  • Provides clearer ownership and history of uploads.
  • Strengthens audit compliance and transparency. 



Gate-Level Access Enforcement for Gate Manager in Indent Listing
Description: 
Gate-level access control for the Gate Manager role is now enforced on the Indent Listing page to ensure users can view only the indents associated with their authorized gates.

With this enhancement: 

  • Gate Managers assigned at depot level can view indents across all gates under that depot.
  • When specific gates are selected during role assignment, users can view indents only for those assigned gates.
  • If a Gate Manager is not assigned to any depot, they can view indents only for the gates explicitly assigned to them.
  • Indents belonging to non-assigned gates are no longer visible.
  • Access control is enforced at the feature level on the Indent Listing page.
  • Existing role mappings and depot-level access behavior remain unchanged.

Why This Matters: 

  • Ensures proper enforcement of gate-level access controls. 
  • Prevents unauthorized visibility of indents from other gates.
  • Improves operational security and role-based data access.

 

  1. Reports V2 Enhancement – Readiness Notification, and Auto Refresh for Generated Reports 

Description: 
Reports V2 has been enhanced to provide better visibility and user experience during report generation by notifying users when reports are ready and automatically refreshing report status. This enhancement has currently been implemented for a few reports and will be extended to all reports moving forward. 

With this enhancement:

  • Push notification with report name and readiness indication is sent to the user once the report status changes to Ready.
  • The Reports page auto-refreshes periodically when the user remains on the page.
  • If the user navigates away and returns, the report status refreshes automatically. 
  • The UI updates immediately once the report becomes available for download.

Why This Matters: 

  • Eliminates the need for repeated manual refresh.
  • Notifies users instantly when reports are ready. 
  • Enhances overall usability and reporting experience. 


 

Optima Manual Top-Up Enhancement for Same Delivery and Material Code 

Description:
The Optima Manual Top-Up functionality has been enhanced to support appending records even when the Delivery Number and Material Code are the same, preventing unintended overwriting of existing data.

With this enhancement: 

  • Manual Top-Up requests now append data instead of replacing existing records when the Delivery Number matches. 
  • Multiple top-ups can now coexist for the same Delivery Number and Material Code. 
  • The processing logic has been updated to use APPEND behavior instead of REPLACE.
  • Existing records remain intact while new top-up entries are added.

 

Why This Matters: 

  • Prevents accidental overwriting of existing Optima records. 
  • Enables multiple top-ups for the same delivery and material combination. 
  • Improves flexibility in handling incremental material updates. 
  • Ensures safer and more reliable Optima data management.



Extended Sorting Support in Optima Input Listing 

Description: 

Sorting functionality has been extended to include Ship-To City and Ship-To Name in the Optima Input Listing page, enabling improved data organization at the delivery level. 


With this enhancement: 

  • Users can sort by Ship-To City. 
  • Users can sort by Ship-To Name. 
  • Alphanumeric sorting ensures consistent and predictable ordering. 

Why This Matters: 

  • Enhance usability and navigation. 
  • Improves visibility based on destination details. 
  • Ensures structured and reliable data sorting. 


Configurable Rank Visibility for Procure RFQ /Reverse Auction Events In Vendor portal 

Description:
A configurable rank display mechanism has been introduced for Procure RFQ/Reverse Auction events to control when transporters can view their rank during live bidding. 


With this enhancement: 

  • New Rank Display Mode added at event level under Bid / RFQ Settings. 
  • Two options available: 
  • ALWAYS_SHOW – Rank displayed immediately (existing behavior). 
  • TOP_N_ONLY – Rank displayed only when within the configured Top N threshold. 
  • Users can define the value of N (e.g., Top 10). 
  • If rank is outside the threshold, it remains hidden with neutral messaging. 
  • Rank is displayed automatically in real time once it enters the defined threshold. 

Why This Matters: 

  • Encourages continued participation in competitive events. 
  • Prevent early drop-offs due to low rank visibility. 
  • Improves competitiveness in RFQ and reverse auctions. 
  • Provides flexible, event-level configuration without impacting existing logic. 
 


Strict File Type Validation and Upload Security Enforcement 

Description:
File upload validation has been strengthened with a strict whitelist-based enforcement mechanism to prevent unsupported or malicious file uploads and ensure secure processing. 


With this enhancement: 

  • Whitelist-based validation implemented for approved file types: PDF, DOC, DOCX, JPG, JPEG, PNG, XLS, XLSX, CSV, TXT. 
  • Files are accepted only when both the file extension and corresponding MIME type match an approved pair. 
  • Executable files (.exe, .com, .bin, .dll) are strictly blocked. 
  • Script/code files (.html, .htm, .php, .pl, .vbs) are strictly blocked. 
  • Files with MIME type application/octet-stream are rejected by default unless explicitly allowed. 
  • Files containing double extensions (e.g., filename.pdf.exe, file.gif.pdf) are automatically rejected. 
  • Clear error messages are displayed for unsupported file types or double extension detection. 


Why This Matters: 

  • Prevents malicious or disguised file uploads. 
  • Ensure consistent client and server-side validation. 
  • Strengthens compliance and audit readiness. 


Configurable Approval Reminder Notifications for Event-Based Workflows 

Description:
A configurable reminder notification mechanism has been introduced for approval-based events to reduce delays caused by missed approval emails. 


With this enhancement: 

  • New “Send Reminder Notification” toggle added alongside “Send Email Notification” at role and event level. 
  • Reminder frequency (in hours) can be configured when enabled. 
  • Reminder emails reuse the same template as the initial approval email. 
  • Reminders are sent repeatedly at the configured frequency until approval or rejection. 
  • Reminder notifications stop immediately once action is completed. 
  • Approval/rejection links are disabled after action to prevent duplicate responses. 
  • Only pending approvers receive reminders with support for both parallel and sequential approval flows. 
Why This Matters: 
  • Reduces approval delays and operational bottlenecks. 
  • Ensure timely completion of event-based workflows. 
  • Provides flexible, role-based configuration without impacting existing approval logic. 
 

Mandatory Field Highlighting in Bulk Uploads 

Description:
Mandatory fields in Material Bulk Upload and Indent Material Bulk Upload are now visually distinguished to improve clarity during data preparation and upload. 


With this enhancement: 

  • All mandatory headers are displayed in red color. 
  • Optional headers remain in black color. 
  • Applicable in both the UI screens and downloadable templates. 
  • No changes to existing upload logic or validations. 
Why This Matters: 
  • Reduces incomplete or incorrect uploads. 
  • Minimizes repeated upload failures. 
  • Improves user clarity and efficiency. 



Enhanced Download Options in Indent Documents Screen 

Description:
The standalone Download option in the Indent Documents screen has been enhanced to provide more granular download selections. 


With this enhancement: 

  • Download option is enhanced into a dropdown menu. 
  • Users can choose to download: 
    • Materials 
    • Materials with EPOD -> Works based on feature 
    • Materials Comparison -> Works based on feature 
  • Existing documents and data logic remain unchanged. 
Why This Matters: 
  • Provides greater flexibility in document downloads. 
  • Enables users to retrieve specific data as needed. 
  • Improves usability and document handling efficiency.