Consignee Master

Direction of data flow

Client ERP to Pando

Requirements 

• Creation of new consignee should flow to Pando - all required fields along with the consignee reference ID 

• Update of details of existing consignee (even if select fields are updated) should flow to Pando - all fields required by
  Pando to flow; Pando will update all the fields for that consignee reference ID. Flow to be triggered only if Pando related fields are updated. 

• Preceding zeros in Consignee reference ID (if any) should be removed at the middleware so that only the number is available on Pando

• Consignees in all status should flow to Pando 

API Trigger

 { 

"data": [ 

{ 

"name": "Edison Inc.", 

"reference_number": "8109862", 

"address": "240, Bayview Drive, Lucia, California", 

"city": "Lucia",

"state": "California", 

"pincode": "93920", 

"region": "13", 

"mobile_number": "6879525119", 

"email": "[email protected]", 

"customer_type": "Customer Site" 

} 

] 

} 

Endpoint

<domain_name>/api/erp/consignee

Material Master

• In Manage, where trucking costs will be calculated based on SKU/Material units shipped 
• In Optima, where the material properties are used as inputs for auto-creating shipments
• In Pay, where invoices are calculated based on material properties, shortages, and damages. 

Direction of data flow

Client ERP to Pando

• Only Materials which are required for Pando should flow

Requirements 

• Creation of new material should flow to Pando - all required fields along with the material SKU code 
• Update of details of existing material (even if select fields are updated) should flow to Pando - all fields required by Pando to flow; Pando will update all the fields for that material SKU code. Flow to be triggered only if Pando related fields are updated. 
• Preceding zeros in Material SKU Code (if any) should be removed at the middle ware so that only the code is available on Pando.
  

API Trigger

  { 

"data": [ 

{ 

code": "2134814812010", 

"name": "1200MM HECTOR 500 BROWN", 

"bu": "",

"division": "10", 

"piece_box": "3",

"box_length": "63.800", 

"box_width": "32.100", 

"box_height": "22.500", 

"box_weight": "13.644", 

"box_volume": "0.542", 

"gst_exempt": "false"

} 

] 

} 

Endpoint

<domain_name>/api/erp/consignee

Transporter(Carrier) Master

Direction of data flow

Client ERP to Pando

• Each Carrier Reference ID is mapped to ONLY ONE GST Code (One GST Code, One GST Type - FCM/RCM and One GST Rate. If a Transporter is billing from multiple locations (multiple GST IDs / multiple GST Types, multiple GST Rate), then they are configured as multiple transporter IDs in the Client ERP. Client to check in the system and confirm.
• State in Carrier Master and the State is Depot Master would determine the CGST+SGST or IGST billing. Hence it is important to have the spellings of the states to be matching across these masters. Client to check in the system and correct data.

Requirements 

• Creation of new carrier should flow to Pando - all required fields along with the transporter reference ID

• Update of details of existing carrier (even if select fields are updated) should flow to Pando - all fields required by Pando to flow; Pando will update all the fields for that transporter reference ID. Flow to be triggered only if Pando related fields are updated.

• Preceding zeros in Carrier reference ID (if any) should be removed at the middle ware so that only the number is available on Pando.

API Trigger

{

  "data

": [

    {

      "name": "VR Roadways Transportation",

      "reference_number": "940271",

      "city": "Galveston",

      "state": "Texas",

      "pincode": "77550",

      "contact_name": "VR Roadways Transportation",

      "contact_mobile": "6885086862",

      "contact_email": "[email protected]",

      "pan_number": "AACCI5750L",

      "gst_type": "FCM",

      "percentage": "12"

    }

  ]

Endpoint

<domain_name>/api/erp/consignee

Delivery Picklist

Direction of data flow

Client ERP to Pando

• Delivery Picklist should have the list of materials to be moved from a source to a destination. This should be a Dispatchable Lot (Material confirmed post stock check of the Sales Order) used for planning the truck.
• Based on the materials received and the constraints maintained on Pando, Optima would plan clubbing and prepare a Shipment Plan.

Requirements 

Client ERP should ensure that only Open Deliveries are sent to Pando

What are open delivery?

All Deliveries available in the Client ERP with following conditions: 

• Deliveries for which a Shipment ID is BLANK should be sent to Pando. (this mapping is detailed in the Modified Picklist Interface below)

API Trigger

{ 

"data": [

 {

"delivery_number": "5500580711", 

"mrp_price": "0.00", 

"material_code": "846315", 

"gate_ref_id": "A000-901", 

"pickup_reference_number": "A000-901", 

"division": "ZS", 

"quantity": "200", 

"quantity_unit": "KAR", 

"weight": "0.00", 

"weight_unit": "KG", 

"volume": "0.00", 

"volume_unit": "CFT", 

"ship_to": "A000-903", 

"sold_to": "A000-903", 

"type": "PRIMARY", 

"invoice_number": "", 

"invoice_amount": "", 

"category": "", 

"invoice_date": "", 

"line_item": "00001", 

"delivery_date": "2022/02/01"

"category_priority": "", 

}

]

}

Endpoint

<domain_name>/api/erp/delivery_picklist

Modified Picklist

Direction of data flow

Pando to Client ERP

• Modified Picklist should have the list of materials to be moved from a source to a destination as given in the delivery picklist with a Shipment ID map.
• Shipment ID is a 16 digit alpha-numeric code with hyphens (client-1012-O-1001)

Requirements 

• Shipment ID mapped against the Delivery Number sent by Pando would also get mapped in the Client ERP against each Delivery Number
• Manual Top-Ups
  • In case, user wants to add some material to the Shipment post Optima Run user would create new deliveries on Client ERP and manually enter the existing Shipment ID against that newly created Delivery.
• Note: Shipment ID has to be made mandatory for Invoicing of a Delivery. For immediate period post Go-Live, if we are rolling out for select locations, it has to be made mandatory only for the locations where roll-out is happening.
  
  
• Important: A single delivery would be created in such a way that it can be assigned a single truck, since delivery and invoice would be one-on-one relationship.

 {

"data": [

{

"ModifiedPicklist": {

"ItemModifiedPicklist": [

{

"indent_id": "client-9078-O-748",

"type": "SECONDARY",

"vehicle_number": "MH 40 BG 6198",

"vehicle_type": "CR01",

"indication": "UPDATE or create or delete",

"transporter_code": "940058",

"created_date": "2020/10/1916:17",

“status”:”Indented”,

"truck_in_date_and_time": "2020/10/1918:16",

"depot_code": "9078",

"pickup_code": "9078",

"delivery_number": "8010510587",

"line_item_no": "000010",

"sku": "43MRGR4010",

"division": "GT",

"quantity": "1.00",

"quantity_unit": "KAR",

"N": "",

"weight": "5.75",

"weight_unit": "KG",

"volume": "0.46",

"volume_unit": "CFT",

"category": "50A",

"lr_number": "12345678",

"ship_to": "8109435",

"sold_to": "8109435"

}

]

}

Client to provide URL

Material Invoice

Direction of data flow

Client ERP to Pando

• Material Invoice creation in SAP flows to Pando against Pando Shipment ID
• Cancellation of Material Invoice does not flow into Pando. If Material Invoice is cancelled and re-invoiced, the revised Material Invoice will flow into Pando, the final Material Invoice is updated on Pando. 
• Material Invoice can be revised on Pando until Shipment reaches ‘Delivered’ status.

Requirements 

• Shipment ID mapped against a Delivery Number is carried on to the Material Invoice.

• Only Material Invoices where Shipment ID mapping is available is sent to Pando.

• Materials Quantities for a Material SKU Code are aggregated at the following level and sent to Pando: 

• Shipment + Material Invoice Number + Material SKU Code + MRP

• This would ease the EPOD update on Pando

• Material Invoice details for a Shipment should flow into Pando in full.
  Reason: Pando updates Material Invoice for a Shipment. Hence if Pando receives Material Invoice for a Shipment multiple times, Pando would update the Material Invoice received in the end.

• Note: Presence of Shipment ID mapping has to be made mandatory for creation of a Material Invoice. For immediate period post Go-Live, if we are rolling out for select locations, it has to be made mandatory only for the locations where roll-out is happening. When Shipment ID is Blank; PGI Should not be made Possible. client to handle the Enhancement.

API Trigger

Since Material Invoice is required for LR Print & Truck-Out, Material Invoice should flow from Client ERP to Pando instantly.

 {

  "data": [

    {

      "indent_no": "client-9002-O-2397",

      "delivery_number": "8010508634",

      "mrp_price": "0.00",

      "material_code": "LED20WBT-GRDS65KFF",

      "material_taxable_amount": "675.26",

      "gate_ref_id": "9002",

      "division": "30",

      "quantity": "0.200",

      "quantity_unit": "BOX",

      "weight": "1.108",

      "weight_unit": "KG",

      "volume": "0.192",

      "volume_unit": "CFT",

      "ship_to": "1005",

      "sold_to": "1005",

      "type": "primary",

      "invoice_number": "3020900237",

      "invoice_amount": "0.00",

      "category": "30A",

      "invoice_date": "2020-10-15"

    },

  ]

}

Endpoint

<domain_name>/api/erp/material_invoice

POD Flow to Client ERP

Direction of data flow

Pando to ERP

• When POD is done in Pando and data flows to Client ERP.
• To be discussed Client to identify what data has to be posted back to Client ERP.
• Below Payload is available to post data packet from Pando to Client ERP.
• Pando SPOC to check and enable the interface for the client based on movement type taking support from Pando Engineering and Prod Support.

Requirements 

POD has to be captured in Pando and then the data flows to Client ERP.

API Trigger

Client ERP would have its own Process of capturing POD – to be discussed with Client ERP Project / Business team to identify the Storage location of the POD data packet during BBP discussion.

{

  "transporter_code": "940260",

  "transporter_name": "STARLINE EXPRESS",

  "indent_no": "client-9053-O-419",

  "vehicle_type": "PTL",

  "vehicle_name": "OD 05 AQ 5650",

  "vehicle_description": "LTL",

  "truck_in": "2020/10/15 17:58",

  "truck_out": "2020/10/15",

  "truck_out_time": "17:58",

  "consignees": [

    {

      "ship_to": "8107815",

      "sold_to": "8107815",

      "expected_date": "2020/10/16 17:58",

      "reach_date": "",

      "release_date": "",

      "lr_uploaded": "No",

      "lr_attachment_links": "",

      "materials": [

        {

          "material_code": "LED26WBL-65KB22T",

          "material_invoice_number": "1820900142",

          "delivery_number": "8010508585",

          "no_of_shortage": 0,

          "no_of_leakage": 0,

          "no_of_excess": 0,

          "no_of_damage": 0,

          "no_of_carton_damage": 0,

          "lr_number": "23101"

        }

      ]

    }

  ]

}

Endpoint

To be provided by the client

Truck In to Pando

Direction of data flow

ERP to Pando

Upon truck-in in client SAP, payload to be triggered to Pando to update truck in time stamp and also to change shipment status from Assigned / Reported to Arrived

Requirements 

Truck In done in ERP will be sent to pando to mark the truck arrival.

{

data: [

{

indent_number: 

"PG-0987-M-0981", 

shipment_number: "9876233", 

pickup_ref_id: "gate_id",

}

]

}

Endpoint

<domain_name>-mitm.pando.in/inbound/api/transactions/order/truck-in

Truck out to Pando

Direction of data flow

ERP to Pando

Upon truck-in in client SAP, payload to be triggered to Pando to update truck in time stamp and also to change Shipment status from Assigned / Reported to Arrived

Requirements 

Truck In done in ERP will be sent to Pando to mark the truck arrival.

{

data: [

{

indent_number: 

"PG-0987-M-0981", 

shipment_number: "9876233", 

pickup_ref_id: "gate_id",

}

]

}

Endpoint

<domain_name>-mitm.pando.in/inbound/api/transactions/order/truck-out

Freight Provision Posting

Direction of data flow

Pando to Client ERP

• Freight Provision is created at a Shipment + Material Level based on Volumetric Weight of each Material / Weight of each Material.
• Base Freight is apportioned Material-wise

Requirements 

Based on the input given by Pando, Freight Provision to be created on SAP.

Trigger

{

  "movement_type": "1",

  "transporter_code": "940147",

  "transporter_name": "Aditiya logistic",

  "indent_number": "client-9002-O-12090",

  "total_indent_value": 720,

  "material": [

    {

      "material_invoice_number": "3021109039",

      "material_code": "LED10WBL-65KB22HB",

      "consignee_code": "8110051",

      "total_freight_provision": 720,

      "line_item_number": "000010",

      "oda_freight_charge": 0,

      "fixed_charge": 0,

      "additional_point_charge": 0,

      "miscellaneous_charge": 0,

      "loading_charge": 0,

      "unloading_charge": 0,

      "lr_charge": 0,

      "freight_charge": "720.00"

    }

  ]

}

Endpoint

Client to share URL

Freight Invoice Posting

Direction of data flow

Pando to Client ERP

• Once Freight Invoice is raised by the carrier and approved by the Bill Checker on Pando, the Freight Invoice is posted to the Client ERP for payment.
• Each Freight Invoice maybe a collection of multiple shipments.
• Freight Invoice posting is created at a Invoice + Material Level based on Volumetric Weight of each Material / Weight of each Material <to be checked with Client and confirmed>
• Final Freight Value is apportioned Material-wise

Requirements

• Based on the input given by Pando, Freight Invoice gets posted on Client ERP.
• Client to check detailed fields in Freight Invoice Posting Excel and confirm if all required fields are covered.

{

"transporter_code": "940183",

"invoice_number": "11621BLL000066",

"invoice_total": 34430,

"invoice_date": "2021-12-17",

"tax_code": 1,

"tax_type": 1,

"tax_percentage": 12,

"hsn_sac": "996511",

"indents": [

{

"indent_id": “client-9082-O-1655",

"order_reference": "client-9082-O-1655",

"movement": 1,

"material_invoice_number": "1221106713",

"sku": "000002134814512510",

"source": "Indore",

"source_ref_id": "9082",

"gate_ref_id": "9082",

"destination": "Jaipur",

"destination_ref_id": "401618",

"destination_gate_ref_id": "",

"quantity": 87,

"weight": 1067.664,

"volume": 118.407,

"invoice_value_freight": 5238.89,

"invoice_value_detention": 0,

"invoice_value_defect": 0,

"consignee_category": "",

"line_item_number": "000080",

"oda_freight_charge": 0,

"fixed_charge": 0,

"additional_point_charge": 0,

"miscellaneous_charge": 0,

"loading_charge": 0,

"unloading_charge": 0,

"lr_charge": 0,

"sla_delay": 0,

"transit_delay": 0,

"penalty": 0,

"shortage": 0,

"damage": 0,

"carton_damage": 0,

"debit_adjustment": 0,

"extra_km_charge": 0,

"base_freight_charge": 5238.89,

"weight_unit": "kg",

"quantity_unit": "BOX",

"volume_unit": "cft"

}

]

}

Endpoint

Client to provide URL

Payment Status

Direction of data flow

ERP to Pando

• Once a freight invoice is paid, the SAP is updated with a Clearing Document Number against the Posting Document Number.
• This Clearing Document Number should flow to Pando against the Freight Invoice as the Unique ID.
• Pando would update the Invoice as ‘Paid’ once Pando receives a Clearing Document Number against a Freight Invoice raised.

Requirements 

• No advance to be managed by Pando / Integration
• No partial invoice payment to be managed by Pando / Integration
• Pando should receive only Payment Status related to Pando, hence this has to be managed in the SAP by creating a separate Document Type for Pando related payments processed.

Schedule (D-1). All documents cleared yesterday will flow to Pando. Or Instant trigger to Pando as and when document is posted in Client ERP – debatable on BBP discussion since client Pay process would vary.

{

"type": "1",

"reference_number": "freight invoice#",

"document_number": "",

"updated_date": "18-07-2020",

"document_type": ""

}

Endpoint

<domain_name>/api/erp/material_invoice