Applicable Module: Manage
Applicable SKU: All accounts that have the Vehicle module enabled will be able to access the Data Manager and add Vehicles.
Create Vehicles in Pando to maintain information on the entire fleet that is available to be a part of the logistics operations. With the vehicle master, you can create and maintain a repository of the dimensions, weightage, and other vehicle characteristics that aid in mapping shipments with the right vehicle types and to the right lanes. This helps optimize delivery orders and derive maximum efficiency.
Product workflow
Accessing Vehicles in Pando
To access the list of all vehicles in Pando, go to 
> Data Manager and select Vehicles from the drop down. This brings up the list of all Vehicles that are currently available on your Pando account.
Creating a Vehicle in Pando
Pando enables shippers to create Vehicle in one of the following ways:
Individually:
To create a Vehicle individually, click the Add button and provide relevant details. Once you’ve added the relevant details, click . This creates the Vehicle record.
To understand details about all fields that are covered under Vehicles, check the Field glossary at the end of the article.
Bulk:
You can create Vehicles in bulk by uploading them in an .xlsx file. Click the UPLOAD dropdown and download the Sample format file. This file contains all the fields— mandatory and optional— in the format that needs to be uploaded. Add the Vehicle fields values to this file and upload it back to Pando by clicking Bulk Upload and selecting the updated file.
Once the upload is completed, you will be presented with the Success notification that indicates the completion of the operation and the number of vehicle records that have been created and the ones that have been rejected.
To identify the files that have failed and to understand the reason behind their failure, click 
. This downloads the rejection list. The rejection list file contains the reason for rejection of a record. Fix the reason behind the import failure and upload the file back to Pando to finish uploading all Vehicles into Pando.
Field Glossary
FIELD
(Fields marked * are mandatory) | DESCRIPTION | FIELD FORMAT |
Vehicle Name | Give a name to the Vehicle. This could ideally be the brand name of the vehicle or the class of the vehicle | Alphanumeric |
CFT * | CFT or Cubic feet is a measure of volume. It helps calculate how much room your shipment occupies. This figure is important when it comes to Ocean freight or trucking where prices are calculated in volume that is measured in cubic feet. Provide the maximum volume of shipment your vehicle is capable of carrying | Number |
KG* | Provide the total weight (in kilograms) carrying capability of the vehicle.
Significance: This helps cap load carrying capabilities and enables Optima to assign only loads that can be moved by the vehicle | Number |
Weightage | Assign the weight class to which the vehicle belongs |
|
Vehicle Type * | Select between two types— FTL or PTL
FTL, or Full Truck Load, refers to hiring the entire shipment/vehicle for your goods—regardless of whether your goods occupy the entire space in the truck or not. When opted, FTL simplifies shipment operations, as the entire truck has been leased out for the shipment and does not require factoring in plans of other shippers.
PTL, or Part Truck Load, refers to the process of hiring/paying only for the portion/volume of the vehicle that is hired for shipping. With PTL, multiple shippers can opt to lease out portions of a vehicle/truck to ship to the same destination or on-route destinations to avail better cost-benefits | Dropdown |
Mapped to:
| Exclude Truck Type (Consignee Master) |
Exclude Truck Type (Gate Master) |
Exclude SKU Categories | Provide the SKU/material categories that should never be loaded on this Vehicle. This is to ensure that a material should be carried on the right vehicle type.
For example, if your vehicle is a tanker, then it is important that you only carry liquids on the vehicle and avoid all other material categories on the same, | Alphanumeric |
Length Factor | The factor by which the vehicle's loading dimensions can be extended. The input value will be multiplied with the vehicle actual length to derive the operational length while loading. This is useful for optima configuration.
For example, if the vehicle's length is 150 cm and if a plank can be added to the vehicle to extend the tailgate by a factor of 0.5, then add length factor as 0.5 and your vehicle will now get an effective length of 157.5 cm | Number |
Breadth Factor | The factor by which the vehicle's loading dimensions can be extended. The input value will be multiplied with the vehicle's actual breadth to derive the operational length while loading. This is useful for optima configuration.
For example, if the vehicle's breadth is 100 cm and if a plank needs be added to the vehicle to extend the side loading by a factor of 0.5, then add length factor as 0.5 and your vehicle will now get an effective length of 105 cm | Number |
Height Factor | The factor by which the vehicle's loading dimensions can be extended. The input value will be multiplied with the vehicle's actual height to derive the operational length while loading. This is useful for optima configuration.
For example, if the vehicle's height is 100 cm and if the roof can be extended using a tarpaulin cover to extend the height by a factor of 0.5, then add height factor as 0.5 and your vehicle will now get an effective length of 105 cm. | Number |
Length | Length of the vehicle. Measured in CMs | Number |
Breadth | Breadth of the vehicle. Measured in CMs | Number |
Height | Height of the vehicle. Measured in CMs | Number |
Description | Provide a description for the vehicle | Alphanumeric |
Max Distance | The maximum range the vehicle can ferry at full load. | Number |
Mode | Choose between the mode the vehicle will ply on— Road, Rail, or Air | Dropdown |
Eligible for Open Indents | Choose whether the vehicle will be eligible to ply on open indents. This setting is important, as some vehicles should be operated only under contracted indents and should not be allowed for open indents to keep shipping costs low. | Checkbox |
