Applicable Product: Shipper, Transporter
Applicable Module: Manage
Applicable SKU:
All accounts that have the manage module enabled will be able to access Data Manager
Article Structure
A Depot is a facility that serves as the base for logistical operations. A depot might be a warehouse, distribution center, factory, or even an assembly point for raw materials.
The Depot master in Pando enables you to create and maintain depots that are involved in dispatch planning, shipment creation or for any transactions.
Depots serve one of two purposes— they can be used as a source of shipment, ie, Consignor in a Secondary movement or as both source and destination, ie., Consignors & Consignees in a Primary movement.
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Accessing Depots in Pando
To access all Depots created in Pando, go to 
> Data Manager and select Depots from the drop down. This brings up the list of Depots that are currently available on your Pando account.
Creating a depot in Pando
Pando enables shippers to create Depots in one of the following ways
Individually: To create a Depot individually, click the Add button and provide relevant details. Once you’ve added the relevant details, click 
. This creates the Depot.
To understand details about all fields that are covered under depots, check the Field glossary at the end of the article.
Bulk: You can create depots in bulk by uploading them in an .xlsx file. Click the Upload dropdown and download the Sample format file. This file contains all the fields— mandatory and optional— in the format that needs to be uploaded. Add the depot fields values to this file and upload it back to Pando by clicking Bulk Upload and selecting the updated file.
Once the upload is completed, you will be presented with the Success notification that indicates the completion of the operation and the number of records that have been created and the ones that have been rejected.
To identify the files that have failed and to understand the reason behind their failure, click 
. This downloads the error logs. The error log file contains the reason for rejection of a record. Fix the reason behind the import failure and upload the file back to Pando to finish uploading all depots into Pando.
Once a depot is created, you will have to add gates to the depot to be able to accept Indents.
Creating a gate in Pando (Gate Management)
Gates are pick-up points that are points through which shipments will be reported. Gates can be added individually, by clicking Add Gate button or in Bulk, by selecting UPLOAD > Pickup details and uploading the .xlsx file containing fields related to the gate.
It is important to provide the SAP reference ID of the depot when creating the gate as this is used for calculating route cost based on the Rate Matrix. Number of gates in a depot needs to be defined.
Field Glossary
Fields marked * are mandatory and will need to be filled for the entry to be accepted.
NOTE: When Mandatory fields are left empty in bulk imports, then the import will be rejected.
Field | Purpose | FIELD FORMAT |
DEPOT MASTER |
Depot Name* | Add a name to the depot. This is usually the name of the locality or region in which the company's depot is situated in. For example: Hindustan Unilever Chennai East | Text |
Reference ID* | Add the depot name code that is unique to your organization and business process. This is the ID your team is likely to be trained on and would be familiar with. For example: CHN-01-East |
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Depot Short Code* | Add a shortcode that will allow your team to recall the name depot easier. For example: Chennai East |
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Depot Type* | Assign the nature of the Depot. Determine whether it is a simple depot, or a factory, or an RDC to help |
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GST IN* | The registered GST number to which all the shipment (forward and reverse) invoices will be billled |
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Address* | Provide your depot's address | Text |
City* | The city which the depot is based out of. It has implications for determining the type of movement. For eg, City-State, City-Point, City-Region etc. Provide a valid City name. The validation is carried out based on the list configured in the masters. | Text |
State* | The state which the depot is based out of. It has implications for determining the type of movement. For eg, State-City, State-Point, State-Region etc. Provide a valid State name. The validation is carried out based on the list configured in the masters. | Text |
Pincode* | Provide a valid pincode based on your country. For example, if the depot is based out of India, provide a valid 6 digit pincode. The validation is carried out based on the list configured in the masters. | Number (6 digit) |
Region* | Choose between one of 4 regions— North, South, East, West. For depots that have gates located in different regions, this has implications. Be sure to call out the region of the depot. | Text |
Delivery Type* | Choose between one of 3 options— Shipper site, Customer site, Co maker site
- Shipper site: Choose this option only if your depot handles secondary movements as a part of the larger supply chain
Relevant industry or examples: Shipment of FMCG goods from factory to distribution center
- Customer site: Choose this option if your depot handles inbound(primary) movements from a 3rd party vendor
Relevant Industry or examples: Auto & Anciliary parts
- Co maker site: Choose this option if your depot handles manufacturing for a client
Relevant Industry or examples: | Text |
Unloading Capacity | Set a limit on the unloading capacity of the depot. This is calculated as No. of Trucks per day.
Significance: This field has implications for Optima—FDP and RDP. When the number of indents created or trucks assigned for the day exceeds the unloading capacity, the indents are automatically pushed to the next day. | Text |
Phone Number | Add the depot's phone number to help contact in case of delays or detentions |
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Display Reference Name: Eg: Contract name, display different name | Add a display name that will be used for ease of identification while routing. For example: instead of calling your depot CH-01-EN, you could simply choose to display the Depot name as the city, say, New York while displaying route. | Text |
Default Timezone | Select the timezone your depot operates in. If your depots are in multiple timezones, then the timezone of the depot is in will impact Truck In/ Truck Out/ Operation timezones | Number |
Fax number | Add a fax number if applicable |
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Ports Associated | Select the nearest or the most relevant ports through which the goods to the depot can be shipped to or from. This field hold significance if your depot is part of a export/import operations. |
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GATE MASTER |
Gate Name | Add a name to the gate. A depot can have more than one gate. It is recommended that you provide the gate a name indicative of it’s location or chronology to make it easy to identify— like, East Gate or Gate C.
For example, Hindustan Unilever Chennai Gate C |
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Reference ID | Provide a reference ID to the gate. This is the ID your team is likely to be trained on and would be familiar with.
For example, CHN-01-GATE-C |
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Gate Type | Choose between Default or Virtual gates.
Choose Default gates, if it is a physical drop-off location.
Virtual Gates are locations which are not earmarked by a physical Gate; however such locations may used for unloading as a part of “reach and release”
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Short Code | Add a shortcode that makes is easy for your team to recall the gate name easier. For example: Chennai 01C
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Address | Provide an address for the gate. This goes into calculation of the rate matrix.
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City | The city which the gate is based out of. It has implications for determining the type of movement. For eg, City-State, City-Point, City-Region etc. Provide a valid City name. The validation is carried out based on the list configured in the masters.
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State | The state which the gate is based out of. It has implications for determining the type of movement. For eg, State-City, State-Point, State-Region etc. Provide a valid State name. The validation is carried out based on the list configured in the masters.
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Region | Choose between one of 4 regions— North, South, East, West
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Pincode | Provide a valid pincode based on your country. For example, if the depot is based out of India, provide a valid 6 digit pincode. The validation is carried out based on the list configured in the masters.
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Category |
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Display Reference Name | Add a name to the gate.
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Legal Entity | The category under which the gate needs to be billed. Could be for a specific good or for a dedicated company/organization. In simple words, it could be different inventory organizations that have impact while creating lorry receipts.
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Exclude Truck Type | Select from the list of trucks to mark whether a particular vehicle should be barred from being assigned orders earmarked for this gate.
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Loading Start Time | The earliest time everyday when loading operations will be permitted to commence at the gate.
Significance: Is used by Optima for scheduling indents. | Time (HH:MM)
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Loading End Time | The latest time every day by which loading operations will need to be completed at the gate.
Significance: Is used by Optima for scheduling indents. | Time (HH:MM)
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Unloading Start Time | The latest time everyday by which unloading operations will be permitted to commence at the gate.
Significance: Is used by Optima for scheduling indents. | Time (HH:MM) |
Unloading End Time | The latest time everyday by which unloading operations will need to be completed at the gate.
Significance: Is used by Optima for scheduling indents. | Time (HH:MM)
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Lat
(cannot be edited) | The latitude of the gate— is picked automatically from Google maps based on the gate address provided. |
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Long
(cannot be edited) | The longitude of the gate— is picked automatically from Google maps based on the gate address provided. |
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Special Tax Rebate
| Select the special tax rebate toggle if the Gate falls under a dedicated tax regime.
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